Office Manager / Team Assistant (w/f/d)

We are a fast-growing company operating in a dynamic and sometimes chaotic environment where things move quickly and not everything is perfectly structured. To keep our day-to-day operations running smoothly and support our continued growth, we are looking for an Office Manager / Team Assistant who takes full ownership of our office environment and operational backbone.

In this role, you ensure that everything works — from office management and CEO travel to onboarding and daily operations. You bring structure where needed, take initiative without waiting for instructions, and handle both larger responsibilities and small but critical tasks with the same level of reliability. Working closely with the entire team, you act as the central point that keeps things organized, efficient, and running.

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Your tasks would be...

  • keep the office running smoothly and ensure a structured, organized, and welcoming environment
  • take full ownership of office operations, supplies, infrastructure, and vendor coordination
  • act as the main on-site contact for team members and guests
  • ensure seamless meetings, interviews, and day-to-day office operations
  • support onboarding processes and prepare practical, easy-to-use materials, including AI-supported tools
  • plan and organize team events and activities that foster collaboration
  • support teams in a hands-on and solution-oriented way
  • assist with document preparation and administrative tasks
  • manage travel planning and logistics for C-level

You will fit well, when…

  • Having proven experience in office management, facilities coordination, or similar administrative roles
  • Demonstrating excellent organizational skills, strong attention to detail, and the ability to multitask
  • Enjoying bringing structure into messy or fast-changing environments
  • Showing exceptional communication and interpersonal skills with a friendly and approachable attitude
  • Bringing a hands-on mentality and a strong solution-oriented mindset
  • Possessing excellent German and English language skills
Apply Now

Your Benefits

Wellster works hard to bring many benefits to its employees, ranging from fitness, coaching, discounts and so much more.

Mental health support
Mental health support
Mental health support
Mental health support
Working with professional and fun team
Learning & development allowance
Fitness & Wellster bike club
Public transport allowance
Centrally located offices
Childcare allowance & Kita search support
Working with professional and fun team
Learning & development allowance
Fitness & Wellster bike club
Public transport allowance
Centrally located offices
Childcare allowance & Kita search support

Hear what your future colleague has to say about working at Wellster and the role. Also, feel free to refer to the FAQ for questions.

Working at Wellster is a joy because of the incredible team. Their passion and teamwork turn every challenge into a fun and rewarding opportunity to grow together.

Elizaveta Porseva,

Sr. People Manager

What is the typical hiring process?

After your CV submission, our HR team will get in touch with you. The first call is to get to know the company and the position better; of course, you will get a chance to introduce your ambitious self then. After comes a call with your future Teamlead, which is followed by a case study. The last step is to meet the team and visit one of our locations. Usually. We will always inform you about the next steps during the interviews.

How long is the hiring process?

It will take us a week to get back to you after your CV submission. If everything goes smoothly, the interview processes can be finished in roughly 4-6 weeks.

What is it like to work at Wellster?

Tough question. We’ve asked some colleagues to describe their experience with songs. Some of the answers were: Rolling in the Deep, Oh Happy Day, Show must go on and Eye of the Tiger. What does it mean? We don’t know, we just know that people love it here :)

What language do people speak at Wellster?

Official language of the company is English. We operate so far only on the German Market - so some people/departments must speak German. All the other languages are super welcome to join “the most prevailing language” contest :)

What if I want to see more?

You are welcome to join our Linkedin page to check out News and Announcements.

What if I have more questions?

You can text me at career@wellsterhealth.com

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